The President of The Friends' shall be the Mayor of Chichester for the
time being, and shall be entitled to attend any meeting of The Friends',
but not have the right to vote thereat. Vice Presidents may also be
elected at a General Meeting of The Friends' for periods to be decided
at such a meeting and, shall be entitled to attend any meeting of The Friends' but not to vote thereat.
(b) In addition to the President the other Officers of The Friends' shall be
the Chairman, the Vice-Chairman, the Honorary Secretary and the
(c) The management and administration of The Friends' shall be
entrusted to a Committee which shall consist of the President, the Honorary Secretary, the Honorary Treasurer, the Chairman and the Vice-Chairman of The Friends' and not more than 6 other members elected annually at the Annual General Meeting and 2 members nominated by the City Council or their alternate members so nominated.
(d) All Officers and Committee members, including the Chairman and
Vice Chairman shall relinquish their offices each year at the Annual General Meeting but shall be eligible for re-election by eligible voting members at the AGM. No member shall be Chairman for more than 3 years in succession. Casual vacancies in the offices of Honorary Secretary and Honorary Treasurer may be filled by the Committee until the next Annual General Meeting. The out-going Chairman shall be invited to be an exofficio member of the Committee for one year.
(e) Nominations for those Officers and Members to be elected at the
Annual General Meeting shall be made in writing at least 10 days before
the Annual General Meeting. They shall be supported by a seconder and the consent of the proposed nominee must first have been obtained in writing. If the nominations exceed the number of vacancies, a ballot shall take place in such manner as the meeting shall agree.
(f) The Committee shall have power to co-opt not more than 4 members, and to invite other persons to serve in an advisory capacity for specific purposes.
(g) The Committee shall meet not less than 4 times a year at regular intervals, the dates to be decided by the Committee and the Honorary Secretary shall give members , of the Committee not less than 7 days' notice of each meeting.
(h) At meetings of the Committee 5 shall form a quorum and in the case
of an equality of votes the Chairman shall have a second or casting vote.
(i) The Committee shall have power to appoint such Sub-committees as may be deemed necessary and to regulate their activities or to dissolve them. The Chairman shall ex-officio be a member of all Sub-committees.
(j) Officers, other than the President, acting together may be delegated
such powers of decision as may be considered necessary by the Committee to enable The Friends' to function effectively and efficiently between Committee meetings. Any delegated decisions so made shall he formally reported to the next meeting of the Committee.